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Staying Current: A Comprehensive Guide to Updating QuickBooks Enterprise
QuickBooks Enterprise, a powerful accounting solution for growing businesses, thrives on regular updates. These updates are crucial for maintaining compatibility, enhancing security, and accessing the latest features and tax table updates. However, the update process can sometimes encounter hiccups. This article will provide a detailed guide on how to update QuickBooks Enterprise to the latest version, along with troubleshooting tips for common issues.Why Update QuickBooks Enterprise?
Before diving into the "how-to," let's understand why updating QuickBooks Enterprise is essential:
- Tax Table Updates: Staying current ensures accurate tax calculations and compliance with changing tax laws.
- Security Patches: Updates often include security enhancements to protect your sensitive financial data from vulnerabilities.
- Feature Enhancements: Intuit regularly adds new features and improves existing ones to enhance efficiency and usability.
- Bug Fixes: Updates address known bugs and performance issues, ensuring a smoother user experience.
- Compatibility: Updates maintain compatibility with the latest operating systems and hardware.
There are two primary methods for updating QuickBooks Enterprise:
1. Automatic Updates:
- QuickBooks Enterprise is designed to automatically check for and download updates.
- When an update is available, you'll typically receive a notification within the software.
- You can configure automatic updates by going to "Help" > "Update QuickBooks Desktop" > "Update Now."
- Ensure "Automatic Update" is enabled in the "Options" tab.
- If automatic updates fail or you prefer manual control, you can download updates directly from the Intuit website.
- Go to the Intuit QuickBooks downloads page.
- Select your QuickBooks Enterprise version and download the latest update.
- Close QuickBooks Enterprise and run the downloaded update file.
- Follow the on-screen instructions to complete the installation.
Despite the simplicity of the update process, several issues can arise. Here's how to troubleshoot them:
1. Internet Connectivity Issues:
- Ensure you have a stable internet connection.
- Try browsing the web to confirm connectivity.
- Restart your modem and router.
- Temporarily disable your firewall and antivirus software.
- Try updating QuickBooks Enterprise again.
- If the update is successful, add QuickBooks Enterprise to the exception list of your security software.
- Run QuickBooks Enterprise as administrator.
- Right-click the QuickBooks Enterprise shortcut and select "Run as administrator."
- The QuickBooks Update Service must be running for automatic updates to work.
- Press Windows key + R, type "services.msc," and press Enter.
- Locate the "Intuit QuickBooks Update Service R[version]."
- Ensure the service is running and set to "Manual" or "Automatic."
- A corrupted installation can prevent updates.
- Repair your QuickBooks Enterprise installation.
- Go to "Control Panel" > "Programs and Features."
- Select your QuickBooks Enterprise version and click "Uninstall/Change."
- Select "Repair" and follow the on-screen instructions.
- If you're downloading updates manually, ensure you're downloading the correct update for your QuickBooks Enterprise version.
- Clear your browser's cache and cookies.
- Try downloading the update using a different browser.
- Note the specific error message.
- Search for the error message on the Intuit support website or contact Intuit support for assistance.
Q: How often should I update QuickBooks Enterprise?
A: Intuit releases updates periodically, including tax table updates, security patches, and feature enhancements. It's recommended to check for updates regularly, ideally at least once a month.
Q: Will updating QuickBooks Enterprise affect my company file?
A: Generally, updates do not directly affect your company file. However, it's always recommended to back up your company file before any major update. Also if you are upgrading from one year version to a newer year version, then the company file will be updated to be compatible with the newer software.
Q: Can I skip updates?
A: Skipping updates can leave your software vulnerable to security threats and compatibility issues. It's best to keep your software up to date.
Q: What if I encounter an error message during the update process?
A: Note the error message and search for it on the Intuit support website. You can also contact Intuit support for assistance.
Q: Is it better to perform updates during or after business hours?
A: It's generally recommended to perform updates during non-business hours to minimize disruptions.
Q: If I have multiple computers using quickbooks enterprise, do I need to update each of them?
A: Yes. If quickbooks enterprise is installed on multiple machines, each machine will need to be updated. It is important that all machines are on the same version. In a multi user enviroment, the server housing the company file needs to be updated first.
Q: Will updating quickbooks enterprise, also update my operating system?
A: No. Updating Quickbooks enterprise, only updates the Quickbooks application. You must update your operating system independantly.
By following these guidelines and troubleshooting tips, you can ensure a smooth update process and keep your QuickBooks Enterprise software running optimally.